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User Guide

SCPS School Management — Seminole County Public Schools

This guide covers every feature of the School Management system for public visitors, school principals, and district administrators.

Public Features No login required

PUBLIC NAVIGATION WORKFLOW

Home
Schools List
School Profile
Budget
Internal Accounts
Home
Employee Directory
Search Results
Excel Export

School Directory

The Schools page lists every active school in the district. Use the search box at the top of the table to filter instantly by name or any visible column. Click any column header to re-sort.

Info button

Opens the school's public profile page with contact details, hours, staff, and photos.

Budget button

Opens the school's publicly released budget page (only visible when enabled by staff).

Manage button

Visible only to logged-in staff. Opens the school management stepper.

School Profile Page

Each school's profile is a public-facing page assembling all information the school has published.

SCHOOL PROFILE — INFORMATION STRUCTURE

School Profile
Contact Info
Phone, Fax,
Email, Website
Address
Google Maps link
Hours
Office & Session
Wed. early release
Staff
Principal & APs
with emails
Photo Gallery
Image carousel
with captions
Enrollment Links
Links & notices
from school staff
  • Get Directions — a Google Maps link is automatically generated from the school's address.
  • Enrollment Links — registration forms and application links posted by the school. Items marked as Notices appear as highlighted callout boxes.
  • Links to the school's public Budget and Internal Accounts pages appear at the top of the profile (when data is published).

Employee Directory

Search for any SCPS employee by name or school at the Employee Directory. No login is required.

How to Search
  1. Click Employee Directory in the top navigation bar.
  2. Enter a last name and/or first name, or choose a school from the dropdown.
  3. Click Search. Results show name, title, phone, extension, and email.
  4. Click Export to Excel to download all matching results as a spreadsheet.
About Employee Photos
Photos are shown only when accessing from within the SCPS internal network. On external connections, a placeholder image is displayed instead.

Budget & Internal Account Data

Schools may publish financial data for public transparency. Data only appears when a principal has enabled public display from the management stepper.

School Budget

Annual financial allocations broken down by category:

  • Staff & FTE (full-time equivalents)
  • Improvement, Media, Technology, Science
  • Stadium & Capital Outlay
  • Utilities (electricity, telephone, custodial)

Downloadable supporting documents may also be attached by staff.

Internal Accounts

Annual fund activity across six categories:

CategoryBeg.ReceiptsDisb.End.
Trust Fundsdollar amounts
Generaldollar amounts
Athleticsdollar amounts
Classesdollar amounts
Clubsdollar amounts
Departmentsdollar amounts

Frequently Asked Questions

Financial records are only publicly visible after a principal has explicitly enabled display by clicking the eye (toggle) button on the Manage page. If no record exists for the current year, or if display is still disabled, the public page will show that no data is available. Contact the school's principal if you believe data should be published.

Click the moon icon in the top navigation bar to enable dark mode. Click the sun icon to return to light mode. Your preference is saved automatically in your browser.

Employee photos are only served when you are accessing the Employee Directory from within the SCPS internal network. If you are working remotely or off-campus, a placeholder image is shown instead. This is by design. If you are on the internal network and photos are still not loading, contact development via KACE.

Submit a KACE ticket to the development team describing the issue, including the school name, the action you were trying to perform, and any error message you received.